What Documents Are Needed For A Public Limited Company?

For a public limited company in Singapore, also known as a Public Company Limited by Shares (Pte. Ltd.), the following documents are typically required during the registration and ongoing compliance processes:

1. Memorandum and Articles of Association (MAA):

• The MAA outlines the company's constitution, including its name, registered office address, objectives, share capital, internal governance rules, and other important provisions.
• It must be prepared and signed by the initial shareholders or their representatives.

2. Company Incorporation Documents:

• Completed and signed application form for company incorporation.
• Identification documents of directors and shareholders (passport copy for foreigners or NRIC for Singaporeans).
• Residential addresses of directors and shareholders.
• Consent to Act as Directors and Statement of Non-Disqualification (signed by directors).
• Share allotment and share transfer forms (if applicable).

3. Registered Office Address:

• A valid registered office address in Singapore where official correspondence can be sent and maintained.
• An official address must be provided during the registration process.

4. Directorship and Shareholding Information:

• Details of directors and shareholders, including their full names, identification numbers, residential addresses, and nationality.
• Information on the number and types of shares held by each shareholder.

5. Company Secretary:

• Appointment of a qualified company secretary within six months of incorporation.
• The company secretary must be a resident of Singapore and meet the requirements specified by the Accounting and Corporate Regulatory Authority (ACRA).

6. Statutory Registers and Records:

• Maintenance of statutory registers, including Register of Members, Register of Directors, Register of Charges, and Register of Secretaries.
• Minutes of general meetings, board meetings, and resolutions passed by the company.

7. Financial Statements and Annual Returns:

• Preparation and filing of annual financial statements in accordance with Singapore's Financial Reporting Standards (FRS).
• Filing of annual returns with ACRA, including information on the company's financial position, shareholders, directors, and other statutory details.

8. Other Licenses and Permits:

• Depending on the nature of the business activities, additional licenses or permits may be required from relevant government agencies or regulatory bodies.

It is advisable to seek professional advice from a corporate service provider or engage a qualified corporate secretary to ensure compliance with all necessary documentation requirements and ongoing regulatory obligations for a public limited company in Singapore.